Checklist for new Treasurers
Hand over the finances from the previous Treasurer
See our Change of PCC Treasurer or Incumbent checklist.
Treasurer Task Breakdown
We have produced a list of tasks to be done weekly, regularly or at certain times during the year.
Key Dates
31 December Financial Year end
by 31 January Statistics for Mission due
by 30 April Annual Report & Accounts, including Independent Examiner’s Statement, to be approved by PCC & presented to APCM
by 31 May Annual Report & Accounts to be filed and Finance Return due
Details of returns due and how to submit them may be found on our Accounting & Returns webpage.
Contact your Independent Examiner – obtain details from previous Treasurer.
Budget
Ensure a budget is prepared.
Understand how your PCC operates
- What reports are required by your PCC?
- Main sources of income and expenditure
- How records are kept (Diocesan Cashbook can be downloaded for free)
- How/who deals with Gift Aid and Gift Aid Small Donations Scheme (GASDS) claims
- How/who deals with Parochial Fees (weddings & funerals)
Resources List
PCC Accountability: all charities which prepare accruals accounts are required to follow one of two charity Statements Of Recommended Practice (SORP).
Diocesan website Finance/Treasurers section
National church’s Parish Resources website for parish officers, which includes sections on Parish Finance, Gift Aid and Giving.
The Association of Church Accountants & Treasurers (ACAT) has produced a New Treasurers’ Guide (downloadable from the Parish Resources website).
Training available
New Treasurers’ Day (annual), in the early autumn at The Old Deanery, Wells. Details and how to book are on our training web page.
Updates are sent as changes occur via the Luke 14:28 Treasurers’ Learning Network, to which you can sign up free of charge – see ‘Other ways we can support you’ below.
Diocesan Cashbook training is offered periodically.
External – The Association of Church Accountants & Treasurers (ACAT) offers training.
Other ways we can support you
Luke 14:28 Treasurers’ Learning Network
This is an online forum through which we can contact members with information to support you in your role as Treasurer. It enables you to pose a question and receive replies from other Treasurers or members of the Finance or Parish Resources & Development teams who know the answer or have come across a similar situation. To join, sign up online.
Treasurers’ News
This is circulated about 3 times a year to all Treasurers, with information and updates to support you in your role. Recent issues can also be downloaded from our Treasurers webpage.
Key Diocesan Contacts
Fees, Returns & Training
Yvonne Thompson, Parish Returns & Administrative Officer
Parish Share
Jessica Cook, Parish Share & Stipends Officer
Parochial Fees
Yvonne Thompson, Parish Returns and Parochial Fees Officer
Giving/grants support
Sue Whitehead, PA to the Giving and Funding Adviser
General enquiries about Parish Accounting
Imogen Taylor, Head of Finance
Please get in touch
Members of the Finance and Parish Resources & Development teams are here to assist you, so please get in touch if we can help.